Have you ever been to a charity bowling event? Besides having fun, these events expose you to a different world. You see the cause for which it is held, and you come to know what you have in life that others are lacking, which in turn make you feel lucky. Apart from that you come to meet so many like minded people.
Attending a charity bowling event is great, but organizing one can be quite challenging. There are many types of charity bowling events, and each is a different game. They all need a lot of planning. To organize a charity bowling event will test the resilience of your nerves. If you want to pull off a sparkling event where the participants pledge a minimum amount to your coffer, you need to adhere to the points discussed below.
Do not dilly-dally with a high return corporate bowling event. Kick start your planning at least 6 months prior to the actual event by getting in touch with local bowling alleys. Your target weekend should not coincide with major holidays or other similar charity tourneys, else you may run the risk of failing to attract ardent bowlers.
Negotiate like Donald Trump
Now, you need to negotiate with the alley. You can engage yourself or someone from your organization to snag the best package deal. Request the alley to provide free shoes to bowlers, free soda from café, and passes to be distributed as prizes in corporate bowling parties. Tell them what a great cause it is and how you will promote the bowling alley.
Shiny Prizes draw in more Participants
Your tourney will fail to allure top bowlers without loads of fabulous prizes. You can hit the streets requesting people to donate for your charity event. Places like restaurants, grocery stores ranking high on the list of your favorite haunts can be approached to snag donations. You can get sponsors in your fold by assuring them of wide publicity of their brands during the charity event. Start with friends and contacts you already know.
Don’t starve your fat wallet donors!
Next, hunt for food donors to appeal to the appetite of bowlers. If no one shows up, you can order inexpensive munchies like hot dogs, pizzas from your pocket to invite gallant show from the energetic bowlers. Make sure everyone’s having fun and not hungry so that they will show up for your next charity event.
Promote the big event
Now, stoke excitement for the upcoming event by seeking voluntary participation of few bowlers to promote the event. This will kindle the interest of your supporters and give them an incentive to sign up for the event. Organize the registration process well ahead of the actual date, else you will feel disoriented when flooded by requests. Create compendious press releases and dispatch them to the offices of local newspapers, television channels to be broadcasted/ published for calling attention.
Keep the excitement rolling
Once potential participants start to enroll themselves for the charity corporate bowling tournament, start sending them weekly notes pertaining to fundraising or other bowling aspects to sustain their interest. You will find many participants actually contributing funds for the event. You can also stimulate the appetite of potential bowlers by disclosing what awaits them at the end of the tournament. One good way to do this is to announce prizes as you get them.
Make a (reasonable) schedule
Develop a game plan to avoid botching the tournament. A timeline with detailed assignment of responsibilities/areas to each person will do. The food setup, bowling game alley, prize tables, announcement desk etc should be laid out properly to avoid chaos. Make sure you schedule enough time for each element or else people will be there till closing time.
Once you are over with the tournament, you have earned tons of experience to be utilized in forthcoming corporate bowling parties. Relax, and after you are done with the exigencies that come in the wake of an event, make it a point to send ‘thank you’ notes to all the sponsors, individual contributors, star participants, and the bowling alley staff.
You can also get in touch with Mississauga corporate events organizers to get more insights and help into how to successfully organize a charity bowling tourney.