How to Organize an Event Party

There are many important milestones in a person’s life. These become times for people to gather and celebrate, with good food and good company. Now, in order for these celebrations to come to life, someone needs to take charge and take responsibility. This is a difficult and heavy role to take on, which explains why there are many people who would rather not do it. But at the same time, if you develop the skills needed to organize a great event party, this will help to ensure that the people close to you will have truly wonderful celebrations.

Organize an Event Party

Time for Planning

There are many things that need to come together in order to have a good party. This is true whether you are celebrating a birthday, golden anniversary, bridal shower, retirement, graduation and more. One of the most basic and important things to keep in mind is that you need to set aside enough time for planning. Unfortunately, too many people underestimate just how much time is needed to organize an event party. So the planning and execution end up getting rushed, and the party is not as good as it could have been. So try to get the planning started as soon as possible.

People Know what They are Responsible For

Another important thing to do is make sure that people know what they are responsible for. For instance, if you are planning a Thanksgiving party with relatives, you will want to make sure that people know what is expected of them. So make sure this is clear. Which relatives are in charge of the food? Make sure to assign specific types of food to people, so that you can avoid duplication or not having enough of a particular dish. Send these people email, or have an online collaborative space like Trello, so there is a written record of what people are responsible for.

Try to Pair People with what They are Good At

Another tip is to try to pair people with what they are good at. If someone does a mean potato salad, then put him in charge of the potato salad and other fixings. If someone is into arts and crafts, you can have him and similar people in charge of the decorations. Does someone have a good ear for music playlists? Make her the DJ and music person for the event, and so on.

Inject a Story into the Party

Another thing to do to make things more special, is to inject a story into the party. For example, if someone is retiring, then ask people to submit videos of themselves talking about why they appreciate the future retiree so much, or they can share a story about the person. This can be great if there is someone close to the person, who cannot make it to the party for some reason. If you’re celebrating a child’s birthday, you can show a photo slideshow of the kid which highlights the important events and milestones from the last year. These kinds of preparations, with images and video, will help to focus the guests’ attention on the reason behind the celebration. They will also make the future retiree or birthday celebrant feel more special, which is one of the main reasons to have a party in the first place.

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